otris soft­ware
The people behind it.
Clear re­spons­ib­il­it­ies.

otris soft­ware: Re­spons­ib­il­ity re­quires struc­ture.

As a company with roots in Germany, we support or­gan­isa­tions across Europe in im­ple­ment­ing doc­u­ment-centric tasks in law, com­pli­ance and data pro­tec­tion in a struc­tured manner and doc­u­ment­ing them se­curely. The basis for this is doc­u­ment­sOS – our plat­form and DMS found­a­tion, on which all otris spe­cial­ist solu­tions are based. Build­ing on this, we in­teg­rate AI where it provides mean­ing­ful support for every­day pro­cesses and enable cloud op­er­a­tion in Germany. What we stand for: com­mit­ment, trace­ab­il­ity and con­tinu­ity.

25+ years of ex­per­i­ence

On the market since 1998.

1,000+ cus­tom­ers

In use across Europe.

150+ em­ploy­ees

For products, im­ple­ment­a­tion and op­er­a­tion.

How we work with you

For solu­tions to be ef­fect­ive in areas of re­spons­ib­il­ity in every­day life, more than just a project launch is re­quired: clear re­spons­ib­il­it­ies, a struc­tured in­tro­duc­tion and op­er­a­tion in ac­cord­ance with spe­cific­a­tions. Equally im­port­ant is further de­vel­op­ment that remains plan­nable – so that pro­cesses run smoothly and evid­ence is re­li­ably re­cor­ded.

Start in a struc­tured manner

At the outset, we es­tab­lish a clear struc­ture for roles, pro­cesses, and doc­u­ment­a­tion. We utilise stand­ards and adapt them where tech­nic­ally ne­ces­sary. This ensures that the solu­tion can be util­ised quickly while re­main­ing com­pre­hens­ible.

Operate re­li­ably

We tailor the op­er­a­tion and se­cur­ity frame­work to your spe­cific­a­tions and your IT or­gan­isa­tion. De­pend­ing on your re­quire­ments, op­er­a­tion is pos­sible in the cloud or on-premises. This ensures stable op­er­a­tion and in­teg­ra­tion into your en­vir­on­ment.

Long-term support

Even after go-live, re­spons­ib­il­it­ies and contact persons remain clear. We plan changes and en­hance­ments to­geth­er and im­ple­ment them in a con­trolled manner. This ensures that the solu­tion remains viable in the long term as re­quire­ments grow.

Or­gan­isa­tions that trust otris

In areas of re­spons­ib­il­ity, it is im­port­ant that every­day pro­cesses run re­li­ably and that ex­am­in­a­tions can be pre­pared se­curely. Com­pan­ies ranging from SMEs to large cor­por­a­tions use otris for this purpose on a long-term basis. The ref­er­ences show how or­gan­isa­tions use otris for this purpose in their every­day work.

Com­pan­ies of the otris Group

In ad­di­tion to otris soft­ware AG, the otris Group in­cludes other com­pan­ies that spe­cific­ally com­ple­ment our range of ser­vices. For our cus­tom­ers, this means that op­er­a­tion and im­ple­ment­a­tion can be flex­ibly sup­por­ted ac­cord­ing to re­quire­ments – with clear re­spons­ib­il­it­ies and co­ordin­ated co­oper­a­tion.

otris pro­jects GmbH
otris pro­jects GmbH sup­ports pro­jects where in­di­vidu­al re­quire­ments need to be im­ple­men­ted – for example, in­teg­ra­tions, auto­ma­tions or spe­cif­ic en­hance­ments. This allows cus­tom­ers to benefit from ad­di­tion­al im­ple­ment­a­tion ex­pert­ise within the group as needed, without any change in re­spons­ib­il­it­ies or quality stand­ards.
www.otrisprojects.de

otris systems GmbH
otris systems GmbH is the sub­si­di­ary for secure cloud op­er­a­tions. otris solu­tions can be op­er­ated in private or public cloud en­vir­on­ments on servers be­long­ing to otris systems GmbH – in­clud­ing cloud op­er­a­tions in Germany. In­di­vidu­ally tailored hosting setups and classic in­fra­struc­ture op­er­a­tions are avail­able on request.
www.otris.systems

Col­lab­or­a­tion with part­ners

Many pro­jects are more suc­cess­ful when soft­ware, ex­pert­ise and im­ple­ment­a­tion work well to­geth­er. That is why we col­lab­or­ate with part­ners who com­ple­ment our solu­tions de­pend­ing on the focus – for example, through tech­nic­al ex­pert­ise, in­teg­ra­tions or project-related support. This allows our cus­tom­ers to benefit from a suit­able setup with clear re­spons­ib­il­it­ies.

Partner network Become a partner

Mile­stones

  1. 2024
    AI in­teg­ra­tion

    AI is being spe­cific­ally in­teg­rated into otris’s spe­cial­ist solu­tions and the AI strategy is being further de­veloped – with a focus on support in pro­cesses and work­flows.

  2. 2023
    25 years of otris soft­ware

    25 years of ex­per­i­ence in doc­u­ment-centric Tasks – with the aim of sim­pli­fy­ing re­spons­ib­il­ity through struc­ture and trace­ab­il­ity.

  3. 2019
    100% in­de­pend­ent

    Re­pur­chase of all shares, fin­anced by the founders and em­ploy­ees – as the basis for long-term con­tinu­ity in products and op­er­a­tions.

  4. 2010
    Cer­ti­fic­a­tion ac­cord­ing to IDW PS 880

    KPMG cer­ti­fies the archive com­pon­ent of otris soft­ware AG ac­cord­ing to IDW PS 880.

  5. 2003
    DOC­U­MENTS

    Market launch of the web-based ECM plat­form DOC­U­MENTS as a tech­no­lo­gic­al found­a­tion.

  6. 1998
    Found­a­tion

    Found­a­tion and market entry of o3s Ob­ject­ori­ented Soft­ware Solu­tions & Ser­vices Ltd. by Dr. Chris­toph Niemann and Dr. Frank Hofmann.

Man­age­ment & Founders

Since 1998, Dr Frank Hofmann and Dr Chris­toph Niemann have been working to­geth­er as founders of otris soft­ware AG. Today, they manage the company to­geth­er with a man­age­ment team that con­sol­id­ates key areas of re­spons­ib­il­ity – from plat­forms and spe­cial­ist solu­tions to con­sult­ing and op­er­a­tions to busi­ness de­vel­op­ment and or­gan­isa­tion. This ensures con­tinu­ity in products, op­er­a­tions and further de­vel­op­ment – even over many years.

Over­view of areas of re­spons­ib­il­ity:

Plat­form | Volker Loch
Re­spons­ible for plat­form de­vel­op­ment at doc­u­ment­sOS – in­clud­ing ar­chi­tec­ture, se­cur­ity and in­teg­ra­tion stand­ards.

Solu­tions | Carsten Belzer
Re­spons­ible for the further de­vel­op­ment of spe­cial­ist solu­tions for legal, com­pli­ance and data pro­tec­tion – in­clud­ing product strategy, roadmaps and quality as­sur­ance.

Con­sult­ing | Mark Mescher
Re­spons­ible for im­ple­ment­a­tion and en­able­ment – with a focus on project success, train­ing and sus­tain­able in­tro­duc­tion.

Op­er­a­tions | Michael Eismann
Re­spons­ible for op­er­a­tions and service pro­cesses – en­sur­ing sta­bil­ity, scalab­il­ity and re­li­able support.

Busi­ness De­vel­op­ment | Volker Hofmann
Re­spons­ible for port­fo­lio and market de­vel­op­ment – expands part­ner­ships and sup­ports com­pet­it­ive po­s­i­tion­ing.

Or­gan­isa­tion | Thomas Richter
Re­spons­ible for or­gan­isa­tion­al and quality stand­ards and creates the frame­work for ef­fi­cient col­lab­or­a­tion.

Your ques­tions about otris soft­ware – answered briefly

What does otris soft­ware stand for – and who are we here for?

otris soft­ware sup­ports or­gan­isa­tions across Europe with doc­u­ment-centric tasks in the areas of law, com­pli­ance and data pro­tec­tion. The focus is on struc­ture, trace­ab­il­ity and a way of working that sup­ports every­day op­er­a­tions – in­clud­ing re­li­able support during op­er­a­tion.

How is the otris Group struc­tured?

In ad­di­tion to otris soft­ware AG, the otris Group in­cludes other com­pan­ies that spe­cific­ally com­ple­ment its range of ser­vices. These include otris systems GmbH (Olden­burg) for secure cloud op­er­a­tion (ISO 27001 cer­ti­fied) and otris pro­jects GmbH (Ulm) for the project-related im­ple­ment­a­tion of in­di­vidu­al re­quire­ments.

Where is otris soft­ware based – and where are its loc­a­tions?

otris soft­ware is headquartered in Dortmund. It also has offices in Dresden and Er­lan­gen. This means that teams in Germany with clear re­spons­ib­il­it­ies and re­li­able Contact persons are at your dis­pos­al.

Which op­er­at­ing models are pos­sible (cloud or on-premises)?

De­pend­ing on re­quire­ments, op­er­a­tion is pos­sible in dif­fer­ent models – such as cloud or on-premises. We align op­er­a­tion and se­cur­ity frame­works with your spe­cific­a­tions and your IT or­gan­isa­tion.

What exactly does ‘cloud op­er­a­tion in Germany’ mean?

For cloud op­er­a­tions in Germany, otris solu­tions are run in cloud en­vir­on­ments on servers be­long­ing to otris systems GmbH in Olden­burg (ISO 27001 cer­ti­fied). This gives you cloud op­er­a­tions with clear re­spons­ib­il­it­ies and an op­er­at­ing frame­work that suits your re­quire­ments.

What products and spe­cial­ist solu­tions does otris offer?

otris bundles its solu­tions into suites for legal, com­pli­ance and data pro­tec­tion.

In the otris legal SUITE, we support Con­tract man­age­ment, Legal matter man­age­ment and In­vest­ment man­age­ment, among other things, for legal de­part­ments and areas with legal tasks.

The otris com­pli­ance SUITE in­cludes spe­cial­ist solu­tions such as legal re­gister, Policy man­age­ment, Risk man­age­ment, ISMS (In­form­a­tion Se­cur­ity Man­age­ment System) and Whis­tleblower soft­ware to im­ple­ment re­quire­ments in a struc­tured manner and doc­u­ment them in a veri­fi­able way.

With the otris privacy SUITE, we address central tasks re­lat­ing to GDPR man­age­ment, a record of pro­cessing activ­it­ies and a Privacy Impact As­sess­ment.

All suites are based on doc­u­ment­sOS as a tech­nic­al plat­form and DMS basis. We also in­teg­rate AI where it provides useful support for work­flows – for example, with otris copilot.

How does otris in­teg­rate AI – and what strategy do we pursue?

otris in­teg­rates AI where it mean­ing­fully sup­ports work­flows and meas­ur­ably reduces the daily work­load. This is based on a clear AI strategy that clas­si­fies the use of AI in our spe­cial­ist solu­tions and in doc­u­ment­sOS – with a focus on trace­able results and con­trol­lable use. Find out more on our page on AI in­teg­ra­tion.

Request in­form­a­tion now.

Would you like to know how otris can support your legal, com­pli­ance or data pro­tec­tion tasks? We will take the time to assess your situ­ation and show you suit­able solu­tions.

otris soft­ware AG will use all in­form­a­tion provided here ex­clus­ively in ac­cord­ance with the privacy policy.

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