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IP man­age­ment
soft­ware from otris

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Term and dead­line control
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Ef­fi­cient and secure IP man­age­ment
for your Company

Your in­tel­lec­tu­al prop­erty rights – from patents and trade­marks to designs and utility models – are valu­able assets that must be care­fully managed and pro­tec­ted. Our IP man­age­ment soft­ware otris ip provides you with a power­ful solu­tion that allows you to cent­rally manage and monitor the entire li­fe­cycle of your in­tel­lec­tu­al prop­erty rights.

1

Cent­ral­ised data man­age­ment: All IP data is stored cent­rally in digital form and can be ac­cessed quickly.

2

Term mon­it­or­ing: You will be no­ti­fied in good time before terms expire and before status changes occur.

3

Up-to-date: Your IP data is always up to date with the latest legal re­quire­ments.

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Our IP man­age­ment soft­ware at a glance.

otris ip offers a flex­ible solu­tion that con­sists of dif­fer­ent soft­ware edi­tions and can be ex­pan­ded using modules. Each edition covers the basic func­tions and can be cus­tom­ised to your company’s needs using spe­cif­ic modules and in­di­vidu­al work­flows. The result: a scal­able and cus­tom­ised soft­ware that pre­cisely meets your re­quire­ments.

Digital IP file

The digital IP file is at the centre of the ap­plic­a­tion. It com­bines all the in­form­a­tion, data and doc­u­ments re­lat­ing to your IP rights in one place, clearly struc­tured and easily ac­cess­ible. You can edit doc­u­ments dir­ectly in the ap­plic­a­tion, change the status, set terms and send doc­u­ments to ex­tern­al parties – all without media dis­con­tinu­ity.

Ef­fi­cient re­search

otris ip serves as a central data­base for all in­tel­lec­tu­al prop­erty in­form­a­tion. Power­ful search func­tions enable the quick loc­a­tion of spe­cif­ic patents, utility models or re­gistered designs. Filter and sorting options provide you with a com­pre­hens­ive over­view of all re­gistered and planned in­tel­lec­tu­al prop­erty rights.

In­teg­rated work­flows

IP man­age­ment soft­ware fa­cil­it­ates col­lab­or­a­tion between the many people in­volved in man­aging and ex­ploit­ing IP rights. Staff from dif­fer­ent di­vi­sions and ex­tern­al part­ners can access a single, up-to-date data­base, which avoids du­plic­ate data main­ten­ance and ensures that the data is always up to date.

Term man­age­ment

Our term man­age­ment helps you keep track of all your in­tel­lec­tu­al prop­erty rights. Our IP man­age­ment soft­ware keeps you in­formed about up­com­ing dead­lines and the current status of your rights. De­tailed lists of results help you plan all ne­ces­sary re­new­als in good time.

Seam­less doc­u­ment­a­tion

The soft­ware auto­mat­ic­ally records all pro­cessing steps. The in­teg­rated DMS system makes it pos­sible to add rel­ev­ant doc­u­ments, notes and cor­res­pond­ence to each pro­tect­ive right. Time and user data are logged, which fa­cil­it­ates trace­ab­il­ity and co­oper­a­tion with in­sti­tu­tions.

Se­cur­ity and space savings

Digital man­age­ment elim­in­ates the need for phys­ic­al storage. Auto­mated and de­cent­ral­ised backups min­im­ise the risk of data loss and de­struc­tion, keeping your IP data safe and ac­cess­ible.

 Try soft­ware for free now

„In par­tic­u­lar, the option of com­bin­ing Con­tract and In­vest­ment man­age­ment with a legal matter ex­ten­sion con­vinced us.“

Carola Bereu­ter
Finance and Legal Affairs, Dop­pel­mayr Seil­bahnen GmbH

Soft­ware for man­aging in­tel­lec­tu­al prop­erty rights: otris ip is the first choice

otris has been a leading pro­vider of soft­ware solu­tions in the field of legal and com­pli­ance for over 25 years. With our proven ex­pert­ise in soft­ware de­vel­op­ment, we also offer spe­cial­ised IP man­age­ment soft­ware. This enables the ef­fi­cient man­age­ment of in­form­a­tion and doc­u­ments related to your in­tel­lec­tu­al prop­erty rights and offers spe­cial­ised add-ons for various types of in­tel­lec­tu­al prop­erty rights, such as the always up-to-date Nice Clas­si­fic­a­tion.

Our digital IP file sim­pli­fies the daily work of your IP team by cent­ral­ising all rel­ev­ant data and making it easily ac­cess­ible. This sig­ni­fic­antly in­creases the ef­fi­ciency and pro­ductiv­ity of your team. Ad­vant­ages of otris ip:

Flex­ible use and syn­er­gies.

otris ip can be used as a stand-alone solu­tion or in com­bin­a­tion with other spe­cial­ised solu­tions from the otris legal SUITE (Con­tract man­age­ment, In­vest­ment man­age­ment, Legal Matter Man­age­ment). This in­teg­ra­tion creates syn­er­gies by linking pro­tect­ive rights with Con­tracts and Com­pan­ies, which in­creases trans­par­ency and expands the depth of ex­pert­ise.

User-friend­li­ness.

Our soft­ware is char­ac­ter­ised by an in­tu­it­ive and user-friendly in­ter­face that is easy to learn despite its ex­tens­ive range of func­tions. This min­im­ises the train­ing re­quired and in­creases user ac­cept­ance.

Smooth in­teg­ra­tion.

otris ip is a browser-based, plat­form-in­de­pend­ent ap­plic­a­tion that does not require in­stall­a­tion on work­sta­tions. Stand­ard­ised in­ter­faces enable seam­less in­teg­ra­tion into ex­ist­ing IT systems and fa­cil­it­ate tech­nic­al work and ad­min­is­tra­tion via the web browser.

Range of func­tions.

Choose from three soft­ware edi­tions and add further modules as needed. For special re­quire­ments, otris offers cus­tom­ised ad­apt­a­tions, from simple data fields to complex in­ter­faces to third-party systems.

Scalab­il­ity.

Expand otris ip as needed, both in terms of func­tion­al­ity and the number of users. Start with a stand­ard range of func­tions and adapt the system as your company grows.

On-premises or cloud.

You can choose between an on-premises in­stall­a­tion on your server or a cloud solu­tion via the otris cloud in Germany. Both options allow access to the soft­ware via a web browser and guar­an­tee a high level of se­cur­ity and flex­ib­il­ity.

 Try soft­ware for free now

News

Ref­er­ence reports | We have con­vinced here!

Read the article

Cor­por­ate doc­u­ments at a glance

Everything with one solu­tion: Dop­pel­mayr di­git­ises with otris soft­ware ...

to the ref­er­ence report

Auto­mate con­tract man­age­ment

Bora relies on digital work­flows for con­tract cre­ation and tem­plate main­ten­ance ...

to the ref­er­ence report

Group-wide con­tract man­age­ment

A suc­cess­ful di­git­al­isa­tion project at Deich­mann SE: otris con­tract ...

 Further ref­er­ence reports

Ad­di­tion­al Com­pon­ents for otris ip

Re­pla­cing paper files with digital IP files makes your work­flows more ef­fi­cient and cost-ef­fect­ive in the long term. With the digital system, you have a secure handle on the flood of data, doc­u­ments, cat­egor­ies and terms that need to be managed. otris ip sup­ports your company with both complex re­gis­tra­tion pro­cesses and the sub­sequent ad­min­is­tra­tion of prop­erty rights, tailored to your in­di­vidu­al re­quire­ments.

Office Drop. E-mail func­tions and Office in­teg­ra­tion.

In­teg­rate and archive your e-mails and Office doc­u­ments dir­ectly from Mi­crosoft Outlook and other Office ap­plic­a­tions in otris ip. Seam­lessly doc­u­ment all of your cor­res­pond­ence in your IP man­age­ment soft­ware.

Sig­na­ture. Digital signing.

Enable the digital signing of doc­u­ments in otris ip. In­teg­rate sig­na­ture plat­forms such as Doc­uSign or FP Sign and sign Con­tract and other legal doc­u­ments elec­tron­ic­ally, which can be seam­lessly in­teg­rated into your IP files.

Creator.Tem­plate and Clause Library.

Sup­ports the cre­ation and man­age­ment of tem­plates and clauses to fa­cil­it­ate the doc­u­ment­a­tion of IP rights. Enables the quick and legally com­pli­ant cre­ation of IP doc­u­ments by in­teg­rat­ing clauses and para­met­ers.

Con­nect­or. In­ter­face man­age­ment.

The CRM/ERP con­nect­or offers a bi­d­irec­tion­al in­ter­face between your CRM/ERP systems and otris ip. Seam­less trans­fer and in­teg­ra­tion of busi­ness and prop­erty right data for com­pre­hens­ive man­age­ment.

Archive. Audit-secure archive.

Enables audit-secure archiv­ing and chro­no­lo­gic­al snap­shots of IP doc­u­ments. Cer­ti­fied ac­cord­ing to IDW PS 880, it fulfils the re­quire­ments of com­mer­cial and tax law, in­clud­ing GoB, GoBS and GDPdU.

IP man­age­ment for special re­quire­ments

The diverse re­quire­ments of IP man­age­ment soft­ware are clearly demon­strated by the feed­back from our cus­tom­ers and in­ter­ested parties. otris ip can be flex­ibly cus­tom­ised and ex­pan­ded to op­tim­ally cover special re­quire­ments. Cus­tom­ised solu­tions for your legal and com­pli­ance pro­cesses can be created by com­bin­ing it with other spe­cial­ist solu­tions from the otris legal SUITE, the otris com­pli­ance SUITE or the otris privacy SUITE.

To the product world

Con­tract man­age­ment

Se­cur­ity and ef­fi­ciency over the entire con­tract life cycle.

To the product world

In­vest­ment man­age­ment

Par­ti­cip­a­tions suc­cess­fully manage and group-wide.

To the product world

Legal matter man­age­ment

Com­pre­hens­ive in­form­a­tion in every legal matter.

FAQs: Fre­quently asked ques­tions about
IP man­age­ment soft­ware

Re­pla­cing paper files with digital IP files makes your work­flows more ef­fi­cient and cost-ef­fect­ive in the long term. With the digital system, you have a secure handle on the flood of data, doc­u­ments, cat­egor­ies and terms that need to be managed. otris ip sup­ports your company with both complex re­gis­tra­tion pro­cesses and the sub­sequent ad­min­is­tra­tion of prop­erty rights, tailored to your in­di­vidu­al re­quire­ments.

What are the ad­vant­ages of IP rights man­age­ment soft­ware?

IP rights man­age­ment soft­ware offers nu­mer­ous ad­vant­ages that op­tim­ise the entire process of man­aging and se­cur­ing in­tel­lec­tu­al prop­erty rights:

  • Cent­ral­ised data storage: All rel­ev­ant in­form­a­tion on patents, trade­marks, designs and utility models is avail­able di­git­ally in one central loc­a­tion, which sim­pli­fies access and man­age­ment.
  • Term man­age­ment: Auto­mat­ic term mon­it­or­ing and timely no­ti­fic­a­tions ensure that no im­port­ant terms are missed.
  • Doc­u­ment man­age­ment: Ef­fi­cient filing and quick re­triev­al of doc­u­ments fa­cil­it­ate the Or­gan­isa­tion and hand­ling of all rel­ev­ant doc­u­ments.
  • Ad­vanced search func­tions: Power­ful search and filter func­tions enable quick and precise re­triev­al of in­tel­lec­tu­al prop­erty in­form­a­tion.
  • Trans­par­ent pro­cesses: De­tailed logs and reports ensure com­plete trace­ab­il­ity of all activ­it­ies and changes.
  • Col­lab­or­a­tion: Im­proved col­lab­or­a­tion between in­tern­al teams and ex­tern­al part­ners through shared access to up-to-date and con­sist­ent data.
  • Data se­cur­ity: High se­cur­ity meas­ures and regular backups protect sens­it­ive data from loss and un­au­thor­ised access.
  • In­creased ef­fi­ciency: Auto­mated pro­cesses and cent­ral­ised man­age­ment reduce manual effort and in­crease pro­ductiv­ity. Spe­cial­ised IP rights man­age­ment soft­ware such as otris ip in­teg­rates all these ad­vant­ages and sup­ports com­pan­ies in man­aging their in­tel­lec­tu­al prop­erty rights ef­fect­ively and se­curely.

Can otris IP man­age­ment soft­ware be in­teg­rated into ex­ist­ing systems?

Yes, otris IP man­age­ment soft­ware can be seam­lessly in­teg­rated into your ex­ist­ing systems. Thanks to open in­ter­faces and flex­ible in­teg­ra­tion options, otris ip can be easily in­teg­rated into your ex­ist­ing IT in­fra­struc­ture. This enables smooth data ex­change and optimal use of ex­ist­ing re­sources. Re­gard­less of whether you use an ERP, CRM or other busi­ness man­age­ment system, the in­teg­ra­tion of otris ip ensures ef­fi­cient and har­mo­ni­ous in­ter­ac­tion between your systems.

How does IP rights man­age­ment soft­ware help with term mon­it­or­ing?

The IP rights man­age­ment soft­ware from otris provides com­pre­hens­ive support for term mon­it­or­ing. Auto­mated term checks ensure that all im­port­ant dates and terms are sys­tem­at­ic­ally mon­itored. The soft­ware informs you in good time about up­com­ing dead­lines and ne­ces­sary meas­ures so that no im­port­ant Re­new­als or fee pay­ments are missed. De­tailed dead­line lists and re­mind­er func­tions ensure that you always have an over­view of all rel­ev­ant dates.

Can otris ip be adapted to spe­cif­ic company re­quire­ments?

Yes, otris ip can be in­di­vidu­ally adapted to the spe­cif­ic re­quire­ments of your company.
The soft­ware is very flex­ible and can be easily adapted to your in­tern­al pro­cesses and work­flows. You can pur­chase ad­di­tion­al modules as needed and con­fig­ure the soft­ware to op­tim­ally meet your spe­cif­ic needs and re­quire­ments. This ad­apt­ab­il­ity ensures that otris ip is tailored pre­cisely to your company struc­ture and re­quire­ments.

How secure is my data in the IP rights man­age­ment soft­ware?

Your data is well pro­tec­ted in otris’ IP rights man­age­ment soft­ware. The soft­ware uses state-of-the-art se­cur­ity meas­ures such as en­cryp­tion tech­no­lo­gies and access control mech­an­isms to ensure the con­fid­en­ti­al­ity and in­teg­rity of your data. Regular backups and de­cent­ral­ised storage min­im­ise the risk of data loss and cor­rup­tion. In ad­di­tion, access to the data is strictly con­trolled and logged so that only au­thor­ised persons can access it. This means that your sens­it­ive IP data is secure and pro­tec­ted at all times.

Try otris IP soft­ware: Your IP man­age­ment pro­vider

Would you like to get to know IP man­age­ment soft­ware that im­proves trans­par­ency and ef­fi­ciency while being user-friendly? Request a free demo version of otris ip today. Op­tim­ise your digital In­tel­lec­tu­al Prop­erty man­age­ment with our in­nov­at­ive solu­tion and manage your IP rights ef­fi­ciently and re­li­ably – from cre­at­ing a new process to pro­cessing and archiv­ing. Get in touch with us today!

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