Data pro­tec­tion notice | Privacy policy

For otris soft­ware AG, the pro­tec­tion of per­son­al data is a top pri­or­ity. We would there­fore like to inform you about how we protect your privacy – also when vis­it­ing our website.

Privacy policy

• Privacy notice for mobile apps
• Privacy notice in­form­a­tion for cus­tom­ers
• Privacy notice for ad­vert­ising

Privacy notice

1. Data pro­tec­tion at a glance

General in­form­a­tion
The fol­low­ing in­form­a­tion provides a simple over­view of what happens to your per­son­al data when you visit our website. Per­son­al data is any data that can be used to identi­fy you per­son­ally. For de­tailed in­form­a­tion on data pro­tec­tion, please refer to our privacy notice below this text.

Data col­lec­tion on our website

Who is re­spons­ible for data col­lec­tion on this website?
Data pro­cessing on this website is carried out by the website op­er­at­or. You can find their contact details in the legal notice on this website.

How do we collect your data?
Your data is col­lec­ted when you provide it to us. This may include data that you enter in a contact form. Other data is col­lec­ted auto­mat­ic­ally by our IT systems when you visit the website. This is mainly tech­nic­al data (e.g. In­ter­net browser, op­er­at­ing system or time of page view). This data is col­lec­ted auto­mat­ic­ally as soon as you enter our website.

What do we use your data for?
Some of the data is col­lec­ted to ensure that the website is provided without errors. Other data may be used to analyse your user be­ha­viour.

What rights do you have re­gard­ing your data?
You have the right to obtain in­form­a­tion about the origin, re­cip­i­ent and purpose of your stored per­son­al data free of charge at any time. You also have the right to request the cor­rec­tion, block­ing or de­le­tion of this data. You can contact us at any time at the address given in the imprint if you have any further ques­tions on the subject of data pro­tec­tion. Fur­ther­more, you have the right to lodge a com­plaint with the com­pet­ent su­per­vis­ory au­thor­ity.

Ana­lys­is tools and third-party tools
When you visit our website, your surfing be­ha­viour may be stat­ist­ic­ally eval­u­ated. This is mainly done with cookies and so-called ana­lys­is pro­grammes. The ana­lys­is of your surfing be­ha­viour is usually an­onym­ous; the surfing be­ha­viour cannot be traced back to you. You can object to this ana­lys­is or prevent it by not using certain tools. De­tailed in­form­a­tion on this can be found in the fol­low­ing privacy notice. You can object to this ana­lys­is. We will inform you about the options for ob­jec­tion in this privacy notice.

2. General in­form­a­tion and man­dat­ory in­form­a­tion

Data pro­tec­tion
The op­er­at­ors of these pages take the pro­tec­tion of your per­son­al data very ser­i­ously. We treat your per­son­al data con­fid­en­tially and in ac­cord­ance with the stat­utory data pro­tec­tion reg­u­la­tions and this privacy notice. When you use this website, various pieces of per­son­al data are col­lec­ted. Per­son­al data is data that can be used to identi­fy you per­son­ally. This privacy notice ex­plains what data we collect and what we use it for. It also ex­plains how and for what purpose this is done. We would like to point out that data trans­mis­sion over the In­ter­net (e.g. when com­mu­nic­at­ing by email) can have se­cur­ity gaps. Com­plete pro­tec­tion of data against access by third parties is not pos­sible.

In­form­a­tion about the data con­trol­ler
The data con­trol­ler re­spons­ible for data pro­cessing on this website is:

otris soft­ware AG
König­swall 21
44137 Dortmund
Phone: +49 (231) 95 80 69-0
Email: info@otris.de

The data con­trol­ler is the natural or legal person who alone or jointly with others decides on the pur­poses and means of the pro­cessing of per­son­al data (e.g. names, email ad­dresses, etc.).

Re­voc­a­tion of your consent to data pro­cessing
Many data pro­cessing op­er­a­tions are only pos­sible with your express consent. You can revoke your consent at any time. To do so, simply send us an in­form­al email. The leg­al­ity of the data pro­cessing carried out until the re­voc­a­tion remains un­af­fected by the re­voc­a­tion.

Right to lodge a com­plaint with the com­pet­ent su­per­vis­ory au­thor­ity
In the event of vi­ol­a­tions of data pro­tec­tion laws, the data subject has the right to lodge a com­plaint with the com­pet­ent su­per­vis­ory au­thor­ity. The com­pet­ent su­per­vis­ory au­thor­ity for data pro­tec­tion issues is the state data pro­tec­tion officer of the federal state in which our Company is based. A list of data pro­tec­tion of­ficers and their contact details can be found at the fol­low­ing link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links- node.html.

Right to data port­ab­il­ity
You have the right to have data that we process auto­mat­ic­ally on the basis of your consent or in ful­fil­ment of a con­tract trans­ferred to your­self or to a third party in a common, machine-read­able format. If you request the direct trans­fer of the data to another data con­trol­ler, this will only be done to the extent that it is tech­nic­ally feas­ible.

SSL or TLS en­cryp­tion
For se­cur­ity reasons and to protect the trans­mis­sion of con­fid­en­tial content, such as orders or en­quir­ies that you send to us as the website op­er­at­or, this website uses SSL or TLS en­cryp­tion. You can re­cog­nise an en­cryp­ted con­nec­tion by the fact that the address line of the browser changes from ‘http://’ to ‘https://’ and by the lock symbol in your browser line. If SSL or TLS en­cryp­tion is ac­tiv­ated, the data you trans­mit to us cannot be read by third parties.

In­form­a­tion, block­ing, de­le­tion
Within the scope of the ap­plic­able legal pro­vi­sions, you have the right to obtain in­form­a­tion free of charge about your stored per­son­al data, its origin and re­cip­i­ents and the purpose of data pro­cessing and, if ap­plic­able, a right to cor­rec­tion, block­ing or de­le­tion of this data. You can contact us at any time at the address given in the imprint if you have any ques­tions about this or other issues re­lat­ing to per­son­al data.

Ob­jec­tion to ad­vert­ising emails
We hereby object to the use of contact data pub­lished within the scope of the imprint ob­lig­a­tion for the purpose of sending un­so­li­cited ad­vert­ising and in­form­a­tion ma­ter­i­al. The op­er­at­ors of the pages ex­pressly reserve the right to take legal action in the event of un­so­li­cited sending of ad­vert­ising in­form­a­tion, for example through spam emails.

3. Data Pro­tec­tion Officer

Stat­utory Data Pro­tec­tion Officer.

We have ap­poin­ted a data pro­tec­tion officer for our company.

Sicoda GmbH
Peter Müh­le­mei­er
Ro­chusstr. 198
53123 Bonn
Tel.: 0228-286 140 68
E-Mail: datens­chutz@otris.de

4. Data col­lec­tion on our website

Cloud­flare
We use the content de­liv­ery ser­vices of Cloud­flare Inc., 101 Town­send St., San Fran­cisco, CA 94107, USA, on our website. When using Cloud­flare’s ser­vices, from a tech­nic­al point of view, the data trans­fer between your browser and our website is routed via the Cloud­flare network. The data traffic between your browser and our website is ana­lysed in order to detect ma­li­cious attacks from the In­ter­net on our website. This serves to ensure the se­cur­ity and de­liv­ery speed of our website. When using Cloud­flare, Cloud­flare uses cookies or other tech­no­lo­gies to re­cog­nise visits to our website. When using Cloud­flare, your IP address, among other things, is trans­mit­ted to the service pro­vider. The pro­cessed data is used solely for the pur­poses men­tioned above. The legal basis for the pro­cessing of your per­son­al data in con­nec­tion with the use of Cloud­flare is our le­git­im­ate in­terest in provid­ing our website as se­curely and error-free as pos­sible in ac­cord­ance with Art. 6 (1) lit. f) GDPR. We have con­cluded an ad­di­tion­al agree­ment with the service pro­vider for order pro­cessing. Since it cannot be ruled out that the IP ad­dresses of our website vis­it­ors will be trans­ferred to Cloud­flare in the USA when using Cloud­flare’s ser­vices, the EU stand­ard con­trac­tu­al clauses have also been agreed with the service pro­vider to ensure an ad­equate level of data pro­tec­tion. Further in­form­a­tion on data pro­tec­tion at Cloud­flare can be found at https://www.cloudflare.com/de-de/gdpr/introduction/.

Cookies
This website and all its sub­pages use cookies and other similar track­ing tech­no­lo­gies, such as track­ing pixels or local storage objects (LSOs). Cookies are text files that are stored on your device. Cookies can be read, trans­ferred and mod­i­fied by the website when you visit it. We use both so-called ‘first-party cookies’, i.e. cookies that are con­trolled by the company that op­er­ates the domain on which the cookies are set, and so-called ‘third-party cookies’. The latter are con­trolled by third parties and help us to analyse the ef­fect­ive­ness of our website content and the in­terests of our vis­it­ors, to measure the per­form­ance of our website or to display needs-based ad­vert­ising and other content on our or other web­sites.
Most of the cookies we use are so-called ‘session cookies’. They are auto­mat­ic­ally deleted at the end of your visit or browser session (so-called tran­si­ent cookies). Other cookies remain stored on your device for a spe­cified period of time or until you delete them (so-called per­sist­ent cookies). These cookies enable us to re­cog­nise your browser when you visit our website again. We only use cookies with random, pseud­onym­ous iden­ti­fic­a­tion numbers. These iden­ti­fic­a­tion numbers are used to eval­u­ate your usage be­ha­viour on our website. At no time is the usage profile as­signed to the name of a natural person. If you use special func­tions of our website (such as the shop­ping basket or ‘remain logged in’), cookies are also used for these func­tions.

Track­ing pixels are tiny graphic files and are used to re­trieve data from your device, such as your device type, op­er­at­ing system, IP address or the time of your visit.
Local storage objects (LSOs) work sim­il­arly to cookies. However, the in­form­a­tion is stored locally in the browser.

Insofar as the cookies and other tech­no­lo­gies are tech­nic­ally ne­ces­sary for the op­er­a­tion of the website, the legal basis for their use and the as­so­ci­ated pro­cessing of your per­son­al data is our le­git­im­ate in­terest pur­su­ant to Art. 6 para. 1 lit. f) GDPR. Our le­git­im­ate in­terests in this regard lie in par­tic­u­lar in being able to provide you with a tech­nic­ally op­tim­ised, user-friendly and needs-based website and in en­sur­ing the se­cur­ity of our systems. The use of cookies and other tech­no­lo­gies that are not tech­nic­ally ne­ces­sary for the op­er­a­tion of the website and that primar­ily serve ana­lys­is and mar­ket­ing pur­poses, as well as the as­so­ci­ated pro­cessing of your per­son­al data, is carried out in ac­cord­ance with Art. 6 para. 1 lit a) GDPR only if you have given us your express consent.

When you first visit our website or one of its sub­pages, you will be in­formed about the cookies used on the website and other tech­no­lo­gies in a so-called cookie banner and given the op­por­tun­ity to choose which of the cookies and other tech­no­lo­gies re­quir­ing consent you wish to consent to.
The cookie banner also allows you to find out about the in­di­vidu­al func­tions of the cookies at any time by click­ing on the ‘Cookies’ button or to view our de­tailed privacy notice by click­ing on the ‘Privacy Notice’ button.

You can revoke your consent at any time and change your set­tings re­gard­ing cookies and other tech­no­lo­gies that require consent at any time by click­ing on the small icon at the bottom left of the screen.

Borlabs
Within the cus­tom­er portal, we use the consent man­age­ment system of Borlabs GmbH, Ham­burger Str. 11, 22083 Hamburg, to manage your consent to cookies and third-party ser­vices that require consent.
The consent man­age­ment system logs and stores your cookie pref­er­ences so that we can im­ple­ment your choices ac­cord­ingly and verify that the ap­pro­pri­ate consent has been given.

A cookie is set for logging pur­poses, which col­lects and stores the fol­low­ing data:

• Cookie dur­a­tion
• Cookie version
• Domain and path of the Word­Press website
• Con­sents
• UID

This data is stored and pro­cessed ex­clus­ively for the purpose of im­ple­ment­ing the se­lec­tion you have made and to be able to prove that the cor­res­pond­ing con­sents have been given. The legal basis for pro­cessing is our legal ob­lig­a­tion to obtain consent for cookies and third-party ser­vices re­quir­ing consent in ac­cord­ance with Art. 6 para. 1 lit. c) GDPR.

Server log files
The pro­vider of the pages auto­mat­ic­ally col­lects and stores in­form­a­tion in so-called server log files, which your browser auto­mat­ic­ally trans­mits to us. These are:

• browser type and browser version
• op­er­at­ing system used
• re­fer­rer URL
• host name of the ac­cess­ing com­puter
• time of the server request
• IP address

Contact form
If you send us en­quir­ies via the contact form, your details from the enquiry form, in­clud­ing the contact details you provided there, will be stored by us for the purpose of pro­cessing the enquiry and in the event of follow-up ques­tions. We will not pass on this data without your consent. The data entered in the contact form will there­fore be pro­cessed ex­clus­ively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. An in­form­al email to us is suf­fi­cient for this. The law­ful­ness of the data pro­cessing op­er­a­tions carried out until the re­voc­a­tion remains un­af­fected by the re­voc­a­tion. The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for which it was stored no longer applies (e.g. after your enquiry has been pro­cessed). Man­dat­ory legal pro­vi­sions – in par­tic­u­lar re­ten­tion periods – remain un­af­fected.

5. Ana­lys­is tools and ad­vert­ising

Google Ana­lyt­ics
This website uses Google Ana­lyt­ics 4, a web ana­lyt­ics service provided by Google Inc. (‘Google’). Google Ana­lyt­ics uses ‘cookies’, which are text files placed on your com­puter, to help the website analyse how users use the site. The cookies contain in­form­a­tion about in­ter­ac­tions that are tracked when you use the website.
The in­form­a­tion gen­er­ated by the cookie about your use of this website is usually trans­ferred to a Google server in the USA and stored there. The US in­tel­li­gence ser­vices can access this data within the scope of their ex­tens­ive legal sur­veil­lance powers. Ac­cord­ing to Google, your IP address will be shortened by Google within member states of the European Union or in other states party to the Agree­ment on the European Eco­nom­ic Area before being pro­cessed in the USA. However, your full IP address may also be trans­ferred to a Google server in the USA, en­abling US in­tel­li­gence agen­cies to access this data.
On behalf of the op­er­at­or of this website, Google will use this in­form­a­tion to eval­u­ate your use of the website, to compile reports on website activ­ity and to provide other ser­vices related to website activ­ity and in­ter­net usage to the website op­er­at­or. In ad­di­tion, Google will process the data in a manner spe­cified by Google for the purpose of provid­ing and pro­tect­ing the Ana­lyt­ics service. However, we have not enabled Google to process data for its own pur­poses using the data sharing set­tings.

We track the fol­low­ing events if you have agreed to the use of Google Ana­lyt­ics:

• first visit
• start of a session,
• user en­gage­ment (the website is in focus for at least one second)

The fol­low­ing para­met­ers are col­lec­ted by default for each event:

• lan­guage,
• page_loc­a­tion,
• page_re­fer­rer,
• page_title and
• screen_res­ol­u­tion.

You can prevent cookies from being stored by ad­just­ing your browser set­tings ac­cord­ingly; however, we would like to point out that in this case you may not be able to use all func­tions of this website to their full extent. You can also disable Google Ana­lyt­ics using the cookie set­tings.
The legal basis for our data col­lec­tion with Google Ana­lyt­ics soft­ware is your consent in ac­cord­ance with Art. 6 (1) a) GDPR, which you can revoke at any time with future effect using the pro­ced­ure de­scribed above.

Your data will be auto­mat­ic­ally deleted after 14 months. Data whose re­ten­tion period has expired is auto­mat­ic­ally deleted once a month.

Further in­form­a­tion on Google Ana­lyt­ics and data pro­tec­tion can be found on the website: https://policies.google.com/privacy?hl=de

Google Tag Manager
On this website, we use Google Tag Manager, a service provided by Google Inc., 1600 Am­phi­theatre Parkway, Moun­tain View, CA 94043, USA (‘Google’) to control which scripts are ex­ecuted on our website. Google Tag Manager allows website tags to be managed via a user in­ter­face, whereby Google Tag Manager only im­ple­ments tags without using cookies. Google Tag Manager trig­gers other tags that may collect data without Google Tag Manager ac­cess­ing this data. To monitor the sta­bil­ity and per­form­ance of our system, Google Tag Manager col­lects some ag­greg­ated data about tag firing. However, this data does not contain any IP ad­dresses of users or user-spe­cif­ic IDs, so it cannot be used to identi­fy a spe­cif­ic person.
For more in­form­a­tion about Google Tag Manager, please visit https://www.google.com/intl/de/tagmanager/use-policy.html.

Google Ads
Our website uses Google Ads Con­ver­sion Track­ing. This is an ana­lys­is service provided by Google Inc., Am­phi­theatre Parkway, Moun­tain View, Cali­for­nia 94043, USA. The service places a cookie on your com­puter if you have reached our site via a Google ad­vert­ise­ment. We do not use the cookie to identi­fy you per­son­ally. It is used solely to re­cog­nise whether a user has reached our website via an ad­vert­ise­ment pur­chased by us. This makes it pos­sible to track which ad­vert­ise­ment you used to visit our website and whether you have visited our website again af­ter­wards. We use the find­ings from this ana­lys­is to tailor our ad­vert­ising more ef­fect­ively. A com­plete over­view of data pro­cessing can be found in Google’s privacy notice. This in­form­a­tion can be found at: http://www.google.de/policies/privacy/.

Matomo
Our website uses the web ana­lyt­ics service Matomo, 7 Wa­ter­loo Quay PO625 in 6140 Wel­ling­ton, New Zealand.
It enables us to identi­fy trends and popular pages on our website based on page views and to monitor the correct func­tion­ing of fea­tures. Matomo also meas­ures visits via cam­paigns in Google AdWords and Linked­In.
Matomo is op­er­ated on our own servers, so all data is stored ex­clus­ively on our systems. We use Matomo with a cookie.
The fol­low­ing data is col­lec­ted:

• masked IP address (the last two digits are re­placed by 0, e.g. 192.168.0.0)
• Browser lan­guage
• Op­er­at­ing system
• Screen res­ol­u­tion
• Whether and from which search engine a visit ori­gin­ates

The data will only be pro­cessed with your prior express consent in ac­cord­ance with Art. 6 para. 1 lit. a) GDPR. You have the right to revoke your consent at any time without giving reasons with effect for the future.

Linked­In Insight
We use the Linked­In Insight tag from Linked­In Ireland Un­lim­ited Company (‘Linked­In’), Wilton Plaza, Wilton Place, Dublin 2, Ireland on our website.
Linked­In Insight Tag tracks all con­ver­sions triggered on our website. A con­ver­sion is any action rel­ev­ant to our company that is per­formed by po­ten­tial cus­tom­ers, e.g. clicks on our website, product orders or re­gis­tra­tions for events.
Linked­In Insight Tag creates an­onym­ous stat­ist­ics for us. We only receive reports and no­ti­fic­a­tions from Linked­In about the website’s target groups and the per­form­ance of the ads. No in­form­a­tion is in­cluded that allows con­clu­sions to be drawn about members. Linked­In also offers the option of re­tar­get­ing. This allows us to use the stat­ist­ics created to place tar­geted ad­vert­ising outside our website without identi­fy­ing any in­di­vidu­als.
The data is sent to Linked­In for pro­cessing. Linked­In acts as a data pro­cessor. We have con­cluded an agree­ment with Linked­In in ac­cord­ance with Art. 28 GDPR.
Linked­In col­lects data about visits to our website, in­clud­ing URL, re­fer­rer URL, IP address, device and browser char­ac­ter­ist­ics (user agent) and timestamps.
If an IP address is col­lec­ted, it is only stored in trun­cated or hashed form.
The data is pseud­onymised within seven days by re­mov­ing all direct iden­ti­fi­ers of the in­di­vidu­als. This pseud­onymised data is then deleted within 180 days.
Your per­son­al data will only be pro­cessed by Linked­In Insight Tag with your prior express consent in ac­cord­ance with Art. 6 (1) lit. a) GDPR. You have the right to revoke your consent at any time with future effect without giving reasons.
Further in­form­a­tion about Linked­In Insight Tag can be found at: https://www.linkedin.com/help/linkedin/answer/a427660
Further in­form­a­tion on data pro­cessing by Linked­In can be found at: https://de.linkedin.com/legal/privacy-policy

6. Use of AI

We use AI-sup­por­ted tech­no­lo­gies in various areas to support our em­ploy­ees in in­tern­al work pro­cesses, improve com­mu­nic­a­tion and in­crease the ef­fi­ciency of work pro­cesses. The use of AI is planned in the ap­plic­a­tion cases men­tioned. Mi­crosoft Azure OpenAI is used. This is the LLM. The data centre is located in Sweden, so pro­cessing takes place ex­clus­ively within the European Eco­nom­ic Area (EEA). Mi­crosoft op­er­ates the AI in its own Azure in­fra­struc­ture, so no other service pro­viders are used. This AI is lo­gic­ally sep­ar­ated from AI units of other cus­tom­ers and from the rest of the Azure in­fra­struc­ture. Mi­crosoft will also provide the AI in a ded­ic­ated GPU memory as­signed to each cus­tom­er. Since the AI is state­less, no data will remain within the AI. Fur­ther­more, no data will be used to train the AI or to improve the AI or other ser­vices. The AI will also not be fine-tuned. The AI does not have active access to the in­tern­al systems of otris soft­ware AG. All data pro­cessed by the AI is provided act­ively by em­ploy­ees. Mi­crosoft acts as a data pro­cessor in this context. A cor­res­pond­ing sup­ple­ment­ary agree­ment in ac­cord­ance with Art. 28 GDPR has been con­cluded.

The data is pro­cessed in the fol­low­ing use cases:

Op­tim­isa­tion of email com­mu­nic­a­tion
The AI is de­signed to assist our em­ploy­ees in writing emails. To this end, for­mu­la­tions for emails are cor­rec­ted or adapted. It is also pos­sible to create email tem­plates. The pas­sages are entered into the AI. The adapted version must then be copied into the email pro­gramme for sending. As a rule, no per­son­al data is pro­cessed. The content of the email will primar­ily com­prise data that is ne­ces­sary for the pre­par­a­tion and com­mis­sion­ing of a cus­tom­er project. However, if per­son­al data is pro­cessed, this will be limited to your name and busi­ness contact details. If per­son­al data is pro­cessed, this will be done on the basis of our le­git­im­ate in­terest in ac­cord­ance with Art. 6 (1) lit. f) GDPR. The le­git­im­ate in­terest lies in im­prov­ing the quality and ef­fi­ciency of cus­tom­er com­mu­nic­a­tion and in re­du­cing the work­load of our em­ploy­ees.

Sum­mar­ies of team meet­ings
For our com­mu­nic­a­tion, we use Mi­crosoft Teams from Mi­crosoft Cor­por­a­tion, One Mi­crosoft Way, Redmond, WA 98052-6399, USA, to hold meet­ings. An AI-sup­por­ted summary can be created during a meeting. For this purpose, an audio re­cord­ing of the meeting is made from time to time. This re­cord­ing is then tran­scribed. A summary is created from the tran­scrip­tion. The content of the meeting and the names of the par­ti­cipants are pro­cessed. Only the es­sen­tial content of the meeting and, if ap­plic­able, the names of the par­ti­cipants are stored in the summary. Names are only stored if they are ex­pli­citly men­tioned or if the par­ti­cipant has presen­ted es­sen­tial content of the meeting. All other data is only stored tem­por­ar­ily and deleted after the summary has been created. The pro­cessing serves ex­clus­ively to create a summary of the meeting. The tem­por­ary cre­ation of audio re­cord­ings is only per­mit­ted with your express consent in ac­cord­ance with Art. 6 para. 1 lit. a) GDPR. The legal basis for the pro­cessing of data in the context of tran­scrip­tion and sum­mar­isa­tion is also your express consent in ac­cord­ance with Art. 6 (1) lit. a) GDPR. Your consent is vol­un­tary and can be revoked by you at any time without giving reasons, with effect for the future.

7. Plugins and tools

Calendly
You can con­veni­ently book your desired ap­point­ment with us using the ap­point­ment booking func­tion provided by Calendly LLC, Calendly, Inc. 115 E Main St., Ste A1B, Buford, Georgia 30518.
The Calendly ap­point­ment booking page is in­teg­rated into our website. If you decide to book an ap­point­ment via Calendly, your data will be pro­cessed dir­ectly by Calendly. With Calendly, you can con­veni­ently select your desired ap­point­ment and will be asked to provide the in­form­a­tion ne­ces­sary for the booking. Calendly will also process your IP address. The data you provide will be col­lec­ted by Calendly and trans­mit­ted to us for the purpose of schedul­ing your ap­point­ment. We use the data trans­mit­ted to us ex­clus­ively for the purpose of schedul­ing and con­duct­ing ap­point­ments.
Please note that Calendly pro­cesses and stores the data you provide when booking an ap­point­ment on servers located in the USA. Data pro­cessing in the USA is per­mit­ted because the EU-US Data Privacy Frame­work provides an ad­equacy de­cision, for which Calendly has also cer­ti­fied itself.
By choos­ing to book an ap­point­ment via Calendly, you agree to the above terms and con­di­tions.
If you do not want your per­son­al data to be pro­cessed and stored in the USA, please contact us via other com­mu­nic­a­tion chan­nels provided by us for the purpose of booking an ap­point­ment.

Further in­form­a­tion on data pro­cessing at Calendly can be found at
https://calendly.com/privacy

8. Social media

Face­book
As part of our social media activ­it­ies, we main­tain a Face­book page. We are jointly re­spons­ible with Meta Plat­forms Ireland Limited (‘Meta’), 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, for the col­lec­tion of per­son­al data on this Face­book page.
Meta pro­cesses per­son­al data of vis­it­ors to the page in order to provide the Face­book page. This pro­cessing is carried out solely by Meta. There­fore, Meta is the sole data con­trol­ler within the meaning of the GDPR for this pro­cessing of per­son­al data. In this context, Meta pro­cesses, among other things, data that is col­lec­ted each time the page is used. This in­cludes data about user IDs, the type of content users access, in­ter­ac­tions with the page, and in­form­a­tion about the content and pages ac­cessed. Further de­scrip­tions of the per­son­al data pro­cessed are provided by Meta at: https://www.facebook.com/privacy/policy/.

Website vis­it­ors can object to certain data pro­cessing by Meta. The options for ob­jec­tion can be found at https://www.facebook.com/privacy/guide/ads.

Insofar as we process per­son­al data col­lec­ted via our Face­book page, this is done using the data provided by Meta. Meta provides us with stat­ist­ics for our page in the form of ‘page in­sights’ in an­onymised form, which we can use to gain in­sights into the use of our Face­book of­fer­ing. We have con­cluded a sep­ar­ate agree­ment with Meta for this purpose, which can be viewed at https://www.facebook.com/legal/terms/page_controller_addendum.

This agree­ment also reg­u­lates the se­cur­ity meas­ures taken by Meta and states that users can contact Meta dir­ectly with any ques­tions re­gard­ing data subject rights under the third chapter of the GDPR (e.g. rights to in­form­a­tion and de­le­tion). The data subject rights (in par­tic­u­lar the rights of access to per­son­al data, erasure, the right to be for­got­ten, ob­jec­tion and com­plaint to the com­pet­ent su­per­vis­ory au­thor­ity) are not re­stric­ted by the agree­ment between us and Meta. These rights can be as­ser­ted both against us and against Meta. Further in­form­a­tion on this data pro­cessing can be found at: https://www.facebook.com/legal/terms/information_about_page_insights_data.

This pro­cessing of per­son­al data serves our le­git­im­ate in­terest in com­mu­nic­at­ing via Face­book and op­tim­ising our of­fer­ing on these media. The legal basis for this pro­cessing is our over­rid­ing le­git­im­ate in­terest in this pro­cessing pur­su­ant to Art. 6 para. 1 lit. f) GDPR.

We ex­pressly point out that, in ac­cord­ance with Face­book’s privacy policy, per­son­al data of users of our Face­book page may also be pro­cessed in the USA or other third coun­tries, i.e. outside the European Union and thus outside the scope of the GDPR. Meta assures that the pro­cessing of per­son­al data of vis­it­ors to our Face­book page is carried out in ac­cord­ance with the re­quire­ments for third-country trans­fers pur­su­ant to Art. 44 ff GDPR. By vis­it­ing our Face­book page, you consent to the cor­res­pond­ing pro­cessing of your per­son­al data.

Linked­In
We use the ser­vices of Linked­In Ireland Un­lim­ited Company (‘Linked­In’), Wilton Plaza, Wilton Place, Dublin 2, Ireland, to present our company and to search for new em­ploy­ees.
If you visit our Linked­In page and respond to our content, your per­son­al data, such as your user name, the content you publish on Linked­In and your re­sponses to our company’s content, may be pro­cessed by us in such a way that we respond to them or mention your account or content in content pub­lished by us.

Users can object to certain data pro­cessing by Linked­In. The options for ob­jec­tion can be found here: https://www.linkedin.com/help/linkedin/answer/93516/widerspruch-gegen-die-datenverarbeitung-einschrankung-der-datenverarbeitung?lang=de

With regard to the data col­lec­ted in con­nec­tion with our job offers, Linked­In acts as a data pro­cessor. We have con­cluded an agree­ment in ac­cord­ance with Art. 28 GDPR in this regard.

Linked­In provides us with stat­ist­ics in the form of an­onymised company page ana­lyses for our site, which help us to gain in­sights into the use and per­form­ance of our company page. Linked­In pro­cesses the data you share with Linked­In when you visit, follow or in­ter­act with our site. We have con­cluded a sep­ar­ate agree­ment with Linked­In for this purpose, which can be ac­cessed at https://legal.linkedin.com/pages-joint-controller-addendum. Linked­In has agreed to take re­spons­ib­il­ity for this pro­cessing and assumes the ob­lig­a­tions re­gard­ing the guar­an­tee of data subject rights. You can find more in­form­a­tion about this pro­cessing here: https://www.linkedin.com/help/linkedin/answer/a547077/linkedin-page-analytics-overview?lang=de.

This pro­cessing of per­son­al data serves our le­git­im­ate in­terest in com­mu­nic­at­ing via Linked­In and op­tim­ising our of­fer­ing on this medium. The legal basis for this pro­cessing is our over­rid­ing le­git­im­ate in­terest in this pro­cessing pur­su­ant to Art. 6 para. 1 lit. f) GDPR.

Linked­In is re­spons­ible for the further pro­cessing of per­son­al data within the scope of the use of Linked­In.
Among other things, Linked­In pro­cesses the data you vol­un­tar­ily provide when using your Linked­In account, such as your name, user name, email address and tele­phone number.

If you publish and share content on Linked­In, Linked­In may eval­u­ate it to find out what topics you are in­ter­ested in and to send you in­form­a­tion about similar content and, if ap­plic­able, ad­vert­ising.
In ad­di­tion, Linked­In also col­lects so-called log data, such as your IP address, your browser type, the op­er­at­ing system you are using, in­form­a­tion about the website you pre­vi­ously visited and the pages you visited, your loc­a­tion, your mobile phone pro­vider, the device you are using, the search terms you used and cookie in­form­a­tion. Please note that this data will also be pro­cessed by Linked­In if you do not have a Linked­In account.

If you have a Linked­In account, you may be able to re­strict the pro­cessing of your per­son­al data by Linked­In in your Linked­In account set­tings.
We have no know­ledge of and no in­flu­ence on the scope and nature of the data pro­cessing or the further pro­cessing and use of your per­son­al data by Linked­In.

For more in­form­a­tion about data pro­cessing by Linked­In, please visit: https://de.linkedin.com/legal/privacy-policy.
We ex­pressly point out that when using Linked­In, per­son­al data may be trans­ferred to a country outside the EU/EEA (a so-called third country) where the level of pro­tec­tion of the GDPR with regard to per­son­al data cannot be guar­an­teed.

XING
We use the ser­vices of Xing (New Work SE, Am Strandkai 1, 20357 Hamburg, Germany) to present our company and to search for new em­ploy­ees and to contact them via Xing. We would like to point out that you use the Xing service and its func­tions offered here at your own risk. This applies in par­tic­u­lar to the use of in­ter­act­ive func­tions (e.g. sharing, com­ment­ing). Al­tern­at­ively, you can also access the in­form­a­tion offered via this service on our website at [website address]. The data col­lec­ted about you when using the service is pro­cessed by Xing and may be trans­ferred to coun­tries outside the European Union. This in­cludes your IP address, the ap­plic­a­tion used, in­form­a­tion about the device you are using (in­clud­ing device ID and ap­plic­a­tion ID), in­form­a­tion about web­sites visited, your loc­a­tion and your mobile phone pro­vider.

This data is as­signed to your Xing account or your Xing profile. We have no in­flu­ence on the type and scope of data pro­cessed by Xing, the type of pro­cessing and use, or the trans­fer of this data to third parties. In­form­a­tion about which data is pro­cessed by Xing and for what pur­poses can be found in Xing’s privacy notice (https://privacy.xing.com/de/datenschutzerklaerung) and about the pos­sib­il­ity of finding out whether and which per­son­al data re­lat­ing to you are pro­cessed by Xing.

https://privacy.xing.com/de/datenschutzerklaerung/welche-rechte-koennen-sie-geltend-machen/auskunftsrecht.

We also process your data if you contact us via the Xing plat­form. In this case, Xing col­lects your data and makes it avail­able to us. This may also involve storage and further pro­cessing by us.
Data that you freely publish and dis­trib­ute on Xing may be in­cluded by us and made avail­able to third parties.
The click path func­tion allows us to see access by logged-in users to our Xing page, in­clud­ing our job offers. If you do not want us to see that you have viewed our offers, you should log out before ac­cess­ing them.

You can re­strict the pro­cessing of your data in the set­tings. In ad­di­tion, on mobile devices (smart­phones, tablet com­puters), you can re­strict Xing’s access to contact and cal­en­dar data, photos, loc­a­tion data, etc. in the set­tings options there. However, this depends on the op­er­at­ing system used. Further in­form­a­tion on these points is avail­able at: https://privacy.xing.com/de/ihre-privatsphaere.

If you have given the social network pro­vider your consent to the afore­men­tioned data pro­cessing with effect for us, the legal basis is Art. 6 para. 1 lit. a) GDPR.