documentsOS is the platform for your DMS software. It offers tested workflows and secure storage, grows modularly with your business and integrates into your IT – in the cloud (DE) or on-premises. This makes documentsOS the basis of our specialist solutions.
Documents are organised centrally, easy to find and clearly documented – even across teams.
Workflows run reliably, responsibilities are clearly defined and terms are kept in view – from start to approval.
Your systems interact with each other, processes remain media-consistent and run in an integrated manner – in the cloud or on-premises.
The individual otris specialist solutions can be combined with one another. A uniform system for all compliance-relevant processes improves efficiency and user acceptance.
If you are responsible for legal, compliance or data protection, one thing is particularly important: reliable evidence and clear responsibilities. With documentsOS, you can use a document management system (DMS) as a platform for specialist solutions. It can be used across departments and expanded in a modular fashion. This allows you to bundle document-based processes, evidence and responsibilities in a uniform environment.
You start with a specialist solution and a clear use case. Then you expand step by step – for example, with AI integration and other specialist solutions within your suite or across suites. This keeps implementation manageable and reduces risks.
Roles, rights and approvals are clearly defined. Tasks and documentation are structured within the system. This allows you to keep track of evidence and responsibilities – even across departments.
They bundle document-based processes in a uniform environment. At the same time, the solution integrates into your IT landscape. This reduces media breaks and coordination effort.
You choose the operating model that suits your compliance and IT requirements. In the cloud (DE), the software is run on servers belonging to otris systems GmbH; alternatively, you can use it on-premises on Windows/Linux. This allows you to remain flexible and ensure data sovereignty.
You can clearly map structures such as companies, divisions or locations. This makes the solution ideal for growing organisations and complex responsibilities. It is suitable for everything from upper mid-sized companies to international corporations.
„We were impressed by the combination of Contract and participation management with legal matter extension.“
documentsOS bundles the core functions of your document management system (DMS) on a single platform. This allows you to control processes uniformly and reduce isolated applications. This creates structure, speeds up approvals and makes responsibilities traceable.
A role-based authorisation model protects sensitive content. It regulates who is allowed to view, edit or share documents.
Your advantage: Access is regulated in a traceable manner – in line with compliance and data protection requirements.
Versioning, logs and history document changes in a traceable manner. Retention and deletion rules support the entire lifecycle.
Your advantage: Changes are documented with audit security – with consistent history and evaluability.
documentsOS integrates into your system landscape, e.g. ERP, CRM, email and Office. You use the solution in your browser – in the cloud (DE) or on-premises.
Your benefit: Processes remain media-consistent – with complete freedom of choice in operation.
Documents – digital or scanned – are stored centrally in structured files and registers. Uniform metadata ensures clarity and retrievability.
Your advantage: Less time spent searching – thanks to centralised storage and uniform metadata.
Full-text and filter searches quickly deliver relevant results. You can narrow down lists by status, data controller or characteristics.
Your advantage: Relevant information is available more quickly, enabling you to make decisions faster.
Review, approval, signature and archiving are binding and traceable. Roles, terms and escalations support control.
Your advantage: Throughput times are reduced because approvals and responsibilities are bindingly controlled.
„otris software provides us with highly efficient support in designing and controlling our group-wide risk management system.“
otris copilot is your AI toolkit for documentsOS. It integrates the AI services you have approved directly into files, documents and workflows – embedded in your specialist solution, not as a separate tool.
Note: otris copilot is not its own AI, but rather an interface to the AI of your choice, which you use with an otris specialist solution.
AI functions appear directly in files, masks and workflows. Metadata, versions and approvals remain together. This preserves context, even during coordination.
You can integrate, switch or combine AI services as needed. You can manage regions and policies (e.g. EU operations) centrally. This allows you to maintain control over the framework conditions.
Proposals are reviewed and approved before they take effect. Roles and permissions control who can use what. This ensures that responsibility remains clearly assigned.
Logs and audit trails make usage and approvals traceable. This supports internal controls and external audits. In this way, AI-supported steps can be reliably verified.
otris simplifies responsibility: Based on the documentsOS DMS platform, specialist solutions are created that centrally combine processes, evidence and responsibilities. They can be combined, integrated into your IT and expanded as required. Where appropriate, otris copilot supplements processes with AI support. Functions that we do not cover with our own specialist solutions are provided by our partner network – seamlessly integrated. Specialised solutions:
A document management system (DMS) is a software solution for the digital capture, management and archiving of documents and maps the entire life cycle of a document. Its aim is to provide information quickly, securely and in context wherever it is needed.
Important advantages of a document management system include:
Basically, any Company that works with a high volume of documents can benefit – it becomes economically viable even for Companies with as few as 20 employees. A DMS system is particularly useful for Organisations with a decentralised team structure or strict compliance requirements.
For over 25 years, otris has been supporting companies in the digitisation of document-centric processes. With documentsOS as your platform, you combine a stable foundation with continuous development. This results in specialist solutions that are technically appropriate and integrate seamlessly into heterogeneous IT landscapes.
