Data pro­tec­tion man­age­ment
soft­ware from otris

The spe­cial­ist solu­tions offered by otris privacy SUITE are based on a shared plat­form with a uniform op­er­at­ing concept. This allows you to work in­tu­it­ively, re­gard­less of whether you are man­aging in­tern­al data pro­tec­tion or sup­port­ing ex­tern­al clients.

Fea­tures such as drag-and-drop, context-sens­it­ive menus and guided entries support ef­fi­cient and secure pro­cessing.

The otris privacy SUITE adapts to your re­quire­ments: you select the spe­cial­ist solu­tion, for example for in­tern­al or ex­tern­al data pro­tec­tion, and combine ex­ten­sions such as enquiry work­flow, re­port­ing pro­cesses or client re­port­ing as re­quired.

You can combine solu­tions from the privacy SUITE with se­lec­ted solu­tions from the otris com­pli­ance SUITE, for example for policy man­age­ment or risk control. Our con­sult­ing team will assist you with cus­tom­isa­tion for special re­quire­ments.

The otris privacy SUITE licence model is flex­ible: you can add or remove user li­cences for each spe­cial­ist solu­tion.

Ex­tern­al data pro­tec­tion of­ficers can sublet an in­di­vidu­ally con­figured system to their clients. The client uses the solu­tion on their own re­spons­ib­il­ity, while support is provided in a struc­tured manner by the ex­tern­al service pro­vider.

You decide whether you want to run otris privacy on-premises on your own in­fra­struc­ture or use it as a cloud ap­plic­a­tion. In both op­er­at­ing modes, you work web-based with the same user in­ter­face.

If you want to cent­rally manage data pro­tec­tion in your Company, otris privacy SUITE sup­ports you in the struc­tured or­gan­isa­tion of tasks, re­spons­ib­il­it­ies and evid­ence. You doc­u­ment rel­ev­ant in­form­a­tion in a trace­able manner and keep track of terms and out­stand­ing meas­ures. This creates a uniform work status across all areas.

In cor­por­ate struc­tures, the suite helps to con­sist­ently map com­pan­ies, loc­a­tions and roles. You can cent­rally control data pro­tec­tion pro­cesses and eval­u­ate status and meas­ures across the board without losing sight of the re­spons­ib­il­it­ies within the units. This fa­cil­it­ates control and re­port­ing in complex or­gan­isa­tion­al struc­tures.

As an ex­tern­al data pro­tec­tion officer, you serve mul­tiple clients with dif­fer­ent data pro­tec­tion or­gan­isa­tions. The suite helps you to or­gan­ise your work in a struc­tured manner, stand­ard­ise pro­cesses and doc­u­ment evid­ence in an en­vir­on­ment of audit se­cur­ity. Reports can be created on a client-spe­cif­ic basis and provided con­sist­ently.

In prac­tice, many or­gan­isa­tions work with in­tern­al re­spons­ib­il­it­ies and ex­tern­al support. The suite helps to clearly define roles and doc­u­ment pro­cesses in a com­pre­hens­ible manner – from pre­par­at­ory work to ap­prov­al. This ensures that re­spons­ib­il­ity remains trans­par­ent, even when tasks are dis­trib­uted among mul­tiple people.

Data pro­tec­tion man­age­ment soft­ware helps to cent­rally or­gan­ise and trans­par­ently doc­u­ment data pro­tec­tion tasks, evid­ence and pro­cesses – from dir­ect­or­ies to meas­ures and re­port­ing.

In prac­tice, this in­cludes struc­tured doc­u­ment­a­tion of the record of pro­cessing activ­it­ies (RPA), tech­nic­al and or­gan­isa­tion­al meas­ures (TOMs), in­quir­ies, and review and Ap­prov­al pro­cesses.

For or­gan­isa­tions that manage data pro­tec­tion in­tern­ally, co­ordin­ate it across the group or involve ex­tern­al data pro­tec­tion of­ficers. Clear re­spons­ib­il­it­ies, con­sist­ent pro­cesses and re­li­able eval­u­ations are crucial.