otris com­pli­ance SUITE

Com­pli­ance soft­ware
from otris

Maximum flex­ib­il­ity
Ef­fi­cient auto­ma­tion
Com­pre­hens­ive safety
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Com­pli­ance soft­ware that sim­pli­fies your com­pli­ance man­age­ment

The otris com­pli­ance SUITE is your in­teg­rated com­pli­ance man­age­ment soft­ware: spe­cial­ist solu­tions for sup­pli­ers (LkSG/CS3D), guideline, risk, in­form­a­tion se­cur­ity, legal re­gister and re­port­ing pro­cesses work to­geth­er seam­lessly. You start with a spe­cif­ic solu­tion and expand as needed – flex­ible, scal­able, with audit se­cur­ity; auto­mated work­flows, clear roles and audit-proof evid­ence reduce effort, avoid errors and create trans­par­ency re­gard­ing spe­cific­a­tions, risks and meas­ures.

Flex­ible com­bin­a­tions – start with one solu­tion today, expand to­mor­row as needed.

Sta­bil­ise pro­cesses – auto­mated work­flows with roles, terms and es­cal­a­tions in­crease ac­count­ab­il­ity.

Audit-proof doc­u­ment­a­tion – com­plete his­tor­ies and reports for audits and man­age­ment.

How does the otris com­pli­ance SUITE support your com­pli­ance work?

Your com­pli­ance soft­ware: flex­ible com­bin­a­tions

The spe­cial­ist solu­tions offered by otris com­pli­ance SUITE provide you with com­pre­hens­ive support in com­pli­ance man­age­ment. They can be seam­lessly com­bined and can also be used as stan­dalone solu­tions.

Struc­tured sup­pli­er man­age­ment
Manage due di­li­gence ob­lig­a­tions along the supply chain ef­fi­ciently and in com­pli­ance with legal re­quire­ments: from risk-based clas­si­fic­a­tion to ques­tion­naires and meas­ures to KPIs and re­port­ing. otris di­li­gence bundles sup­pli­er in­form­a­tion in a digital file, mon­it­ors terms/es­cal­a­tions and sup­ports LkSG/CSDDD-com­pli­ant evid­ence in your com­pli­ance soft­ware land­scape.

Create, dis­trib­ute and verify policies se­curely
Stand­ard­ise editing and Ap­prov­al pro­cesses, dis­trib­ute policies in a tar­geted manner with read con­firm­a­tion, and keep track of ver­sions and valid­ity. otris policy doc­u­ments policies in com­pli­ance soft­ware with audit se­cur­ity and provides eval­u­ations for audit­ing and man­age­ment; can be linked to otris re­gister on request to in­teg­rate binding legal sources.

Identi­fy, assess and manage risks
Di­git­ise your risk man­age­ment end-to-end: iden­ti­fic­a­tion via as­sess­ments, rating ac­cord­ing to your cri­ter­ia, track­ing of meas­ures with follow-ups, and dash­board and re­port­ing func­tions for your com­pli­ance KPIs. otris risk creates trans­par­ency about the risk situ­ation and pro­gress – with clear roles, terms and re­li­able evid­ence.

Struc­tured main­ten­ance of legal re­gisters
Cent­rally record and update legal re­quire­ments, assign re­spons­ib­il­it­ies to data con­trol­lers, and link stand­ards to pro­cesses, guidelines, and con­trols. otris re­gister secures valid­it­ies, changes and his­tor­ies and provides exports for audits – the basis for con­sist­ent com­pli­ance evid­ence.

Sys­tem­at­ic­ally im­ple­ment in­form­a­tion se­cur­ity
Es­tab­lish an ISMS (e.g. in ac­cord­ance with ISO 27001) with clear pro­cesses: from assets and risks to con­trols and meas­ures to policies and audits. otris isms sup­ports roles, terms and reports – for veri­fi­able evid­ence and con­tinu­ous im­prove­ment of your in­form­a­tion se­cur­ity.

Operate your Whis­tleblower soft­ware in com­pli­ance with the law
Receive reports an­onym­ously, manage terms/es­cal­a­tions and doc­u­ment cases in an audit-secure manner – in com­pli­ance with the HinSchG/EU Dir­ect­ive. otris whis­tleblower offers a secure feed­back channel, case man­age­ment with roles and KPIs for your com­pli­ance re­port­ing.

„The otris com­pli­ance SUITE provides us with re­li­able support in legally com­pli­ant risk iden­ti­fic­a­tion and Rating. Stored in­form­a­tion on legal frame­works, re­quire­ments, vi­ol­a­tions and meas­ures provides clarity and se­cur­ity. This enables us to fulfil our ob­lig­a­tions cent­rally and trans­par­ently.“
Volker Hagen
Chief Com­pli­ance Officer, ener­city AG

Fea­tures that set our
otris com­pli­ance SUITE apart

In­tro­duc­tion. Unified plat­form.

The spe­cial­ist solu­tions offered by otris com­pli­ance SUITE are based on a shared tech­no­logy plat­form (doc­u­ment­sOS). Its us­ab­il­ity has been proven over many years, is con­tinu­ously being de­veloped and meets the highest stand­ards of clarity and ease of use. This ensures con­sist­ent nav­ig­a­tion logic and menu guid­ance – teams can quickly find their way around and work across the board using fa­mil­i­ar com­pli­ance soft­ware.

System scope. Com­bin­ing spe­cial­ist solu­tions.

You choose the spe­cial­ist solu­tions that suit your com­pli­ance man­age­ment – e.g. sup­pli­er, policy, risk, in­form­a­tion se­cur­ity, legal re­gister and whis­tleblower soft­ware. De­pend­ing on the solu­tion, there are three edi­tions to choose from. This allows you to put to­geth­er a con­fig­ur­a­tion that meets your re­quire­ments and grows with you.

In ad­di­tion, the suite can be ex­pan­ded with company-spe­cif­ic AI ap­plic­a­tions as needed – for example, via the otris copilot as an in­teg­ra­tion com­pon­ent. The result is a com­pli­ance system tailored to your or­gan­isa­tion – scal­able, con­nect­able and future-proof.

In­ter­faces. Ex­chan­ging data.

Connect third-party systems via stand­ard­ised in­ter­faces (e.g. REST/CSV). This allows you to connect master data, au­then­tic­a­tion (Azure AD/SSO) or re­port­ing tools to the suite without media dis­con­tinu­ity – bi­d­irec­tion­ally, scal­ably and up­dat­ably.

In­ter­ac­tion. Map gov­ernance con­sist­ently.

The spe­cial­ist solu­tions work to­geth­er: you link risks to meas­ures, guidelines and con­trols; legal re­quire­ments from the legal re­gister become a re­li­able source for pro­cesses and evid­ence. This creates a trans­par­ent, scal­able and audit-proof set-up for your com­pli­ance man­age­ment.

Scalab­il­ity. Easily ad­apt­able.

You decide how many user ac­counts you need per spe­cial­ist solu­tion – re­gard­less of whether you use a single solu­tion or combine several. With cloud op­er­a­tion, user ac­counts can be added or ter­min­ated flex­ibly at any time – without minimum con­tract terms or tech­nic­al effort.

De­ploy­ment model. Cloud or on-premises.

You decide how you want to operate: on your own in­fra­struc­ture (on-premises) or hosted in cer­ti­fied data centres in Germany (cloud op­er­ated by otris systems GmbH). Both options are browser-based, high-per­form­ance and have audit se­cur­ity – without the need for client in­stall­a­tion.

otris com­pli­ance SUITE

All rel­ev­ant in­form­a­tion, ob­lig­a­tions and evid­ence are cent­rally col­lated in the otris com­pli­ance SUITE – struc­tured, doc­u­mented, di­git­ally linked and clearly avail­able to de­cision-makers at any time.

Our com­pli­ance solu­tion in prac­tice – trans­par­ency, se­cur­ity and ef­fi­ciency

Whether you use the spe­cial­ist solu­tions of the otris com­pli­ance SUITE in­di­vidu­ally or in com­bin­a­tion depends on your needs. Which com­bin­a­tions benefit com­pan­ies in prac­tice? Here are a few ex­amples:

LkSG/CSDDD com­pli­ance. Manage risks, secure evid­ence.

With otris di­li­gence (sup­pli­er man­age­ment), you can record sup­pli­er data and risk situ­ations in a struc­tured manner. In com­bin­a­tion with otris risk (risk man­age­ment), you can perform ratings in a trace­able manner and derive meas­ures; otris policy (policy man­age­ment) con­trols as­so­ci­ated policies and read con­firm­a­tions. This creates re­li­able evid­ence for audits and reports – con­sist­ent and audit-proof.

Whis­tleblower pro­tec­tion & meas­ures. Mon­it­or­ing reports until com­ple­tion.

The otris whis­tleblower soft­ware re­ceives reports an­onym­ously and con­fid­en­tially. Links to otris risk are used to rate find­ings and trans­late them into meas­ures; terms, re­spons­ib­il­it­ies and es­cal­a­tions remain under control with the support of the system. The result: a con­tinu­ous process chain from receipt to com­ple­tion with clear KPIs.

ISMS & Guidelines. Im­ple­ment stand­ards, prove ef­fect­ive­ness.

ISMS func­tions (in the suite) enable you to define in­form­a­tion se­cur­ity pro­cesses and con­trols. otris policy dis­trib­utes binding spe­cific­a­tions (e.g. pass­word, au­thor­isa­tion or in­cid­ent policies) to spe­cif­ic target groups and doc­u­ments read con­firm­a­tions. Reports show im­ple­ment­a­tion status and ef­fect­ive­ness – trans­par­ent for in­tern­al audits.

Legal re­gister & gov­ernance. Trans­late spe­cific­a­tions into pro­cesses.

otris re­gister (legal re­gister) bundles rel­ev­ant legal sources. Linked to otris policy and otris risk, you can trans­late ob­lig­a­tions into con­crete guidelines, con­trols and risk as­sess­ments. This ensures that your com­pli­ance remains con­sist­ent on the basis of binding sources – from re­quire­ments to veri­fic­a­tion.

Expand and combine – your options with the otris com­pli­ance SUITE

With the otris com­pli­ance SUITE and other otris solu­tions, you can make your com­pli­ance man­age­ment ef­fi­cient and audit-ready. At the same time, you can create syn­er­gies with related areas. The uniform plat­form fa­cil­it­ates in­teg­ra­tion and tar­geted en­hance­ments – tailored to your re­quire­ments.

Combine suites

If ne­ces­sary, connect the otris com­pli­ance SUITE with spe­cial­ist solu­tions from the otris legal SUITE – e.g. con­tract man­age­ment. This allows you to in­teg­rate com­pli­ance re­quire­ments with legal pro­cesses, avoid media dis­con­tinu­ity and ensure con­sist­ent evid­ence.

In­di­vidu­al ad­just­ments

Map your pro­cesses pre­cisely: The otris con­sult­ing team sup­ports you with work­flows, role and rights con­cepts, struc­tured data models and in­ter­faces (e.g. AD/SSO, ERP, BI) – without losing sight of up­date­ab­il­ity.

Utilise project ex­per­i­ence

Benefit from over 25 years of project ex­per­i­ence in SMEs and cor­por­ate en­vir­on­ments, as well as in-depth com­pli­ance and in­dustry ex­pert­ise. We support you from con­sult­ing and im­ple­ment­a­tion to scaling your solu­tion.

„We are ex­tremely sat­is­fied with the support provided by otris. Our contact persons are always avail­able, and change re­quests are im­ple­men­ted com­pet­ently and quickly.“
Dr. Monika Glogger
Lawyer (in-house counsel) and Com­pli­ance Officer GROB-Werke GmbH & Co. KG

FAQs: Fre­quently asked ques­tions about com­pli­ance soft­ware

What is com­pli­ance?

Com­pli­ance means ad­her­ing to ap­plic­able laws, in­tern­al guidelines and defined stand­ards. Com­pan­ies use it to es­tab­lish clear rules, re­spons­ib­il­it­ies and evid­ence. Vi­ol­a­tions can result in fines, repu­ta­tion­al risks and op­er­a­tion­al damage.

What is a com­pli­ance man­age­ment system (CMS)?

A com­pli­ance man­age­ment system (CMS) en­com­passes meas­ures, roles and pro­cesses used to manage and doc­u­ment reg­u­lat­ory com­pli­ance. These include, for example, guidelines, con­trols, reports and evid­ence. Com­pli­ance soft­ware can help to manage content in a struc­tured manner and map pro­cesses in a trace­able way.

Is a com­pli­ance man­age­ment system man­dat­ory?

There is no general ob­lig­a­tion for all com­pan­ies. However, de­pend­ing on the in­dustry, risk situ­ation and reg­u­lat­ory re­quire­ments, there may be spe­cif­ic re­quire­ments for com­pli­ance or­gan­isa­tion and doc­u­ment­a­tion ob­lig­a­tions. Re­gard­less of this, many com­pan­ies use a CMS to manage risks in a struc­tured manner.

Who be­ne­fits from com­pli­ance soft­ware?

Com­pli­ance soft­ware is par­tic­u­larly helpful when many re­quire­ments, proofs, terms or parties in­volved need to be co­ordin­ated – for example, in reg­u­lated in­dus­tries or complex or­gan­isa­tion­al struc­tures. Typical users include com­pli­ance of­ficers, spe­cial­ist de­part­ments and in­tern­al audit func­tions.

Why otris com­pli­ance SUITE?

The otris com­pli­ance SUITE has a modular struc­ture and is de­signed as a plat­form: spe­cial­ist solu­tions can be used in­di­vidu­ally or in com­bin­a­tion. This allows you to cent­rally control com­pli­ance content, doc­u­ment evid­ence in context and im­ple­ment in­teg­ra­tions into ex­ist­ing system land­scapes. If re­quired, in­teg­ra­tion with other otris solu­tions is also pos­sible – tailored to your pro­cesses.

otris com­pli­ance SUITE at a glance – com­pli­ance soft­ware for your com­pli­ance man­age­ment

Would you like to receive an over­view of otris com­pli­ance SUITE – com­pli­ance soft­ware that sup­ports struc­ture and trace­ab­il­ity in com­pli­ance man­age­ment? Then please request further in­form­a­tion. We will show you which spe­cial­ist solu­tions suit your re­quire­ments – and how they fit into your system land­scape. Please use the Contact form for this purpose.

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